Data Security

  • Do not share a password with anyone. Use strong passwords as a means of authentication. Do not tell anyone your passwords, and be aware of attackers trying to trick you through phone calls or email messages requesting that you reveal your passwords.
  • Always lock your computer if you leave your desk.
  • Do not use SSN’s at all if possible. Do not list grades in relation to student IDs.
  • Make sure you have the latest patches for your operating system and antivirus program.
  • When storing data on a server, keep personal data such as grades on an admin server to ensure the strongest firewall protection.
  • Use biometric flash drives.
  • Encrypt laptop hard drives in case the computer gets lost.
  • Use secure, encrypted email when sending sensitive data. Do not reveal personal or financial information in an email. If your work assignment requires you to send high-risk data in an email, the high-risk data must be encrypted before being transmitted. Please call the IT Help Desk (8259) for encryption help.
  • Verify the legitimacy of websites. Malicious websites may look identical to a legitimate site, but the URL may use a variation in spelling or a different domain.
  • Shred unnecessary paperwork containing high-risk data, and avoid leaving such paperwork in an easily viewable location.
  • If you don’t know where it’s from, don’t click it.
  • If you have been a victim of a Cybercrime, you can report it to the IC3 website.